Clinic Coordinator

Clinic Coordinator

£30,000 per annum plus bonus

Job Description: Medical Practice Manager

Full time (40 hrs/week) /part time (32 hrs/week)


My client is currently searching for a professional, compassionate and knowledgeable individual, who has the ability to work as part of a team but can use their own initiative and provide exceptional customer service, to fill the position of Practice Manager.
The Practice Manager will be responsible for the overall operations, development and success of the ophthalmic surgical & aesthetic practice.
In this important role, the successful applicant will act as an information resource and ambassador to patients, the general public and staff.
If you have experience in a management role at a medium-sized medical practice, we encourage you to apply for this position.


Key Skills: Desirable – a registered nurse with managerial experience OR an aesthetician (NVQ level 3 minimum) with managerial experience with experience in medical office management


• Excellent organisational skills
• Excellent administration experience
• Experience of managing people and leadership skills
• Good written and oral communication skills
• Accuracy and attention to detail, even whilst working under pressure
• Accounting skills and budgeting awareness
• Good computer skills in Microsoft Word, Excel and PowerPoint
• Strategic planning and business skills
• Respect for confidential information
• Understands Medical terminology
• Works accurately and methodically
• Data protection and Information governance awareness
• CQC Experience
• Experience of liaising with Embassies, High Commissions and Insurance Companies


Practice Manager responsibilities:


Key responsibilities include Managing the Ophthalmic, Surgical and Aesthetic Practice of Perfect Eyes Ltd. in the following areas: Clinical, HR, Legal, IT and Complaints management and Accounts (receivable reports monthly)

Organisational (Clinical):
Ensure Harley street office is opened & closed daily as per schedule, front of house duties, Patient co-ordination and diary monitoring
Pre & Post procedure / surgery appointments
Maintaining an updated surgical /procedures diary & audit of outcomes Post surgery /procedure clinic review/ peels & cosmeceutical sales Cross cover when aesthetician is on leave to provide aesthetic procedures like peels/ cosmeceutical sales etc.

Organisational (HR & Compliance):
Daily Management of all staff (Clinical and Administrative), according to HR policies
Advertisements for vacancies & Recruitment (interviews, contracts, references etc)
Drafting, Reviewing and Managing the company’s policies
Monitor and approve time cards and track licensure requirements for staff
Managing disputes
Undertaking disciplinary action & Overseeing the companies grievance procedures
Conduct regular staff meetings and annual performance evaluations for the administrative team
Recording compliance breaches and developing remedial actions
Review procedures and policies in line with changes in regulations
Overseeing staff training and monitoring
In-House compliance audits
Liaison with regulatory bodies (CQC etc)
Acting as point of contact for regulatory bodies

Organisational (Information Technology and Telecommunications):
Working alongside the company’s IT consultants
Data protection and overseeing systems for GDPR
Maintain all sensitive information and ensure that all Sensitive data is stored securely.

Organisational (Facilities and Health & Safety):

Liaison with staff and external consultants as a when required
Organising facilities e.g. air conditioning, decorating, alarm, security locks, keys, fire systems and associated maintenance agreements
Risk assessments and training e.g. fire, H&S & Insurance

Organisational (Marketing)

Statistical analysis of marketing expenditure
Analysing information regarding client referrals and providing statistics and graphical representation as required
Overseeing and implementing marketing strategies

Organisational (Complaints):

Overseeing the complaints procedure and assisting Staff when dealing with complaints
Administering the company’s central complaints record and undertaking a yearly review of any complaints received
Monitoring client feedback questionnaires and collating and analysing any information relating to their feedback

We now invite you to register your CV and details to create an "account" with us - this is really important as we will then be able to keep you up to date with new opportunities via email as they arise. Once you have registered, please check your in box (and spam folder just in case) as we will email out any jobs that relate to the location and job titles you have shown interest in. If you find that on reading the job descriptions emailed to you, that they meet your experience and qualifications, please email us your initial interest and we will review your application as soon as we can. Please click here to register now.